CAPITAL REGIONAL DISTRICT

REQUEST FOR STANDING OFFER (RFSO)

RFSO No. 2024-964

The Capital Regional District (CRD) invites proposals from qualified professional diving companies(Proponents) for the supply and delivery of goods and services as and when, if required, non-exclusive, with no guaranteed minimum, to support the Integrated Water Services Department (IWS).

Proponents who submit on this RFSO may be eligible for other opportunities with the Capital Regional District. 

The CRD, upon its sole discretion, may choose to enter into an Agreement with more than one Proponent.

Proponents should be aware that CRD’s collective agreement with CUPE 1978 contains the following clause as Article 29, Sub-Contractors:

 29.01 All sub-contractors of the CRD shall provide wages which are at least equal to those specified in this Agreement       when work of a similar or same nature is performed.

Any contract entered into with the successful vendor will contain a clause similar to:

Whenever in the performance of this Agreement any employee of the Vendor performs work of the same or a similar nature to work for which a position and wage is specified in the collective agreement between the Capital Regional District and the Canadian Union of Public Employees Local 1978 (the “Collective Agreement”), the Vendor shall, as required by Article 29.01 of the Collective Agreement, pay such employee a wage not less than the wage set out in the Collective Agreement. The Vendor shall require any permitted subcontractor to do the same. If evidence of non-compliance is found, the Vendor will resolve the non-compliance within 14 calendar days.

INSTRUCTIONS TO PROPONENTS

Submissions will be sent by email or by hardcopy to:

Email:

Shari McCreesh, Purchaser, at PurchasingIWS@crd.bc.ca  until bid closing at 2:00 pm Pacific Standard Time, May 31, 2024.

Hardcopy:

The CRD will accept three (3) copies of each proposal and one (1) USB, in accordance with the instructions contained herein, at the following specific physical location:

Attention:       Shari McCreesh, Purchaser

                         Integrated Water Services

Address:         Capital Regional District

                        479 Island Highway

                         Victoria BC V9B 1H7

Submissions received after the closing will not be accepted or considered. Delays caused y any email, delivery, courier or mail service(s) will not be grounds for an extension of the closing time. Submissions received after the closing time will be returned unopened to the Proponent.

Proponents are to review the complete Request for Standing Offer package, includingGeneral Conditions, Description of Work, Solicitation Form and requirements.

Proponents are responsible for requesting any clarification on issues pertainingto the RFSO no later than seven (7) calendar days before solicitation close.  Proponents should submit all requests for clarification in written e-mail format specifying the name of the Authorized Contact Person identified in section 2.1.

If the CRD determines that an amendment is required to this RFSO, the CRD will issuea written addendum and it will be posted to BC Bid and CRD websites. The addendum(s) will be incorporated into and become a part of this RFSO and resulting contract(s). Failure to acknowledge and address all addenda in a Proposal may render the Submission invalid. It is the sole responsibility of the Respondents to check BC Bid and the CRD websites for addendum(s) prior to submittal.

Submissions should be submitted on the following forms and include the following information, refer to Section 5.0 Scope of Work for details, which is provided in this Request for Standing Offer:

The Submission Package will include:

• Completed Solicitation Form
• Summary of Qualifications and Experience
• List of References
• Schedule of Labour & Expense Rates (Disbursements)

Amendments to a submitted offer may be made by email but must be RECEIVED before the Solicitation closing time and date noted above. It is the responsibility of the Proponent to ensure they have sent the amendment(s) in sufficient time should there be any delivery issues.  Late amendments will NOT be considered and will be rejected.