January 29, 2025 - Addendum 1 Posted
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CAPITAL REGIONAL DISTRICT
INVITATION TO QUOTE
QUOTE NO. 2025-004
INVITATION TO QUOTE
The Capital Regional
District Integrated Water Services (CRD) invites quotes from qualified bidders
for a log sale of approximately 400m3 of logs recovered from danger
tree removal projects and storm debris clean-up throughout the Greater Victoria
Water Supply Area.
Sealed bids should be clearly marked “ITQ 2025-004, Sale of
Logs and Firewood , Attention: Shari McCreesh, Purchaser”.
CLOSING DATE AND TIME
Quotes will be received via email to PurchasingIWS@crd.bc.ca
or delivered to 479 Island Highway, Victoria, BC V9B 1H7, until 2:00:00 pm,
PST, February 11, 2025. Quotes received after the closing will not be
accepted or considered. Delays caused by any delivery, courier, e-mail, or mail
service(s) will not be grounds for an extension of the closing time. Proposals
received after the closing time will be returned unopened to the Proponent.
The Quote Forms are contained in this document and inquiries
can be made by contacting Shari McCreesh, Purchaser, prior to 3:00 p.m. on
February 4, 2025.
NON-MANDATORY VIEWING OF WORK SITE
A non-mandatory viewing of the decked logs and firewood logs
will be held January 28, 2025 at 9:00am at the Watershed Protection
Field Operations Centre located in the Goldstream area at 3051 Niagara Main off
the end of Sooke Road. Please register for the opportunity by emailing Steve
Curnow, RPF, Manager Watershed Operations at scurnow@crd.bc.ca at least 24
hours prior.
INFORMATION FOR BIDDERS
Quotes must be submitted on the
following forms which are provided in this Invitation to Quote:
a) Bid Form
b) Schedule
of Quantities and Prices
c)
Acknowledgement of Addendum (if any) via signed copy of addendum(s)
d) Review
the pro forma contract and indicate areas of concern or requests for changes.
Note that the contract is pro-forma only and is not required to be
filled out and submitted by the bidders.
The Owner reserves the right to
clarify any submission. At CRD’s option, a failure to include a mandatory form
noted above does not render a quotation incapable of acceptance. This is not a
tender, but a call for non-binding quotations.
The lowest or any quotation will not necessarily be
accepted.
If the CRD determines that an amendment is required to this
ITQ, the CRD will issue a written addendum and it will be posted to BC Bid and
CRD websites. The addendum(s) will be incorporated into and become a part of
this ITQ. Failure to acknowledge and address all addenda in a quotation may
render the Quote invalid. It is the sole responsibility of the Respondents to
check BC Bid or the CRD websites for addendum(s) prior to submittal.
Description of the Work
The Capital Regional District (CRD) falls danger trees and
cleans up trees downed in storms and along road rights-of-way and other
facilities. The wood consists of a range of species and grades including
sawlogs, small peeler logs and firewood. It is estimated that approximately
400m3 of wood will be felled and decked annually through this process.
Decked wood will be located at roadside throughout the
Sooke, Goldstream and Leech Water Supply Areas. Decked wood will be loaded out
by the Purchaser and scaled by the Purchaser at a designated scale site.
The Purchaser will be expected to remove all logs made
available for sale during the term of the Agreement, unless otherwise
determined by the CRD.
The Purchaser is not subject to stumpage payable to the
Province.
All logs are non-exportable.
The CRD does not guarantee a minimum or maximum amount of
logs and the CRD retains the right to dispose of logs to others or to be left
onsite for other purposes.