June 9, 2022 - Clarification 1 Posted
June 24, 2022 - Addendum 1 Posted
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CAPITAL REGIONAL DISTRICT

REQUEST FOR PROPOSAL

FINANCIAL GENERAL LEDGER AND REPORTING MODEL

RFP NO. 2022-765

Invitation

The Capital Regional District (“CRD”) invites detailed proposals from consultants (the "Proponents") in strict accordance with these Proposal Documents (CRD, RFP No. 2022-765). The proposals will be evaluated for the selection of a consultant (or consultants) with the intent to negotiate to enter into a contract (the “Contract”) to provide the services described in Appendix “A”.

The Capital Regional District (CRD), hereinafter referred to as the "CRD”, invites Proposals for a Financial General Ledger and Reporting Model. The CRD reserves the right to award in whole or in part. Proponents may be awarded additional follow-on work without a further competition.

A Contract will not necessarily result from this Request for Proposal (“RFP”).

Closing Time and Date for Submission of Proposals

The CRD will accept either a hard copy or an electronic submission.

Hard copy

The CRD will accept three (3) copies of each proposal and one (1) USB, in accordance with the instructions contained herein, at the following specific physical location:

Attention
Nelson Chan
Chief Financial Officer
Finance and Technology

Address

Capital Regional District
625 Fisgard Street, PO Box 1000
Victoria BC V8W 1R7
Fax: 250-360-3023

On or before the following date and time (the “Closing Time”):

Time:     2:00:00 PM [local time]

Date:      11 July 2022

Electronic copy

Address:            PurchasingIWS@crd.bc.ca

On or before the following date and time (the “Closing Time”):

Time:     2:00:00 PM [local time]

Date:      11 July 2022

The CRD reserves the right to extend the Closing Time at its sole discretion.

Proposals must not be sent by fax.

Not a Tender

This is a Request for Proposal and not a tender call.

Proposal Documents

Each Proponent will ensure it provides its correct name, address, email address, telephone number and facsimile number to the CRD at the time the Proponent receives a set of Proposal Documents.

Please use and reference the above RFP number on all correspondence.

Proponents are advised to read and respond appropriately to all sections of the RFP.

Incomplete proposals may be rejected at the sole discretion of the CRD.

Inquiries

All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”). Information obtained from any person or source other than the CRD Representative may not be relied upon.

Name:            Bethany Jones
Address:        625 Fisgard Street
Fax:                250-360-3023
Telephone:     250-360-3151
Email:            bjjones@crd.bc.ca 

Inquiries should be made no less than seven (7) days prior to Closing Time. The CRD reserves the right not to respond to inquiries made less than seven (7) days prior to Closing Time. Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the CRD.

Proponents finding discrepancies or omissions in the Contract or RFP or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative. If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum to the Proponents. No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.

Information Meeting
An information meeting is not applicable and so will not be hosted by the CRD Representative to discuss the CRD’s requirements under this RFP.