April 1, 2021 - Addendum 1 Posted
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CAPITAL REGIONAL DISTRICT

REQUEST FOR PROPOSAL

Hamsterly Beach Nature Playground – Elk/Beaver Lake Regional Park

RFP NO. RP2021-003

Instructions to Proponents

Invitation

The Capital Regional District (“CRD”) invites detailed proposals from contractors (the "Proponents") in strict accordance with these Proposal Documents (CRD, RFP No. RP2021-003). The proposals will be evaluated for the selection of a contractor (or contractors) with the intent to enter into a contract (the “Contract”) to provide the services described in Appendix “A”.

The purpose of this Request for Proposal (“RFP”) is to select a contractor (the “Contractor”) to provide design and build services for the CRD’s Elk/Beaver Lake Regional Park’s Hamsterly Beach Nature Playground (the “Services”). In the provision of the Services, the Contractor provides must meet CRD approved design and build standards and all other specifications contained herein.

A Contract will not necessarily result from this RFP.

Closing Time and Date for Submission of Proposals

The CRD will accept either a hard copy or an electronic submission.

Hard copy

The CRD will accept three (3) copies of each proposal and one (1) USB, in accordance with the instructions contained herein, at the following specific physical location:

Attention:    Shari McCreesh

Contract Coordinator

Parks & Environmental Services

Address:   Capital Regional District

                  625 Fisgard Street

                  Victoria BC  V8W 1R7

                  Fax: 250-478-5416

Electronic copy

Address:      kmoore@crd.bc.ca

On or before the following date and time (the “Closing Time”):

Time:           3:00 P.M. [local time]

Date:            9 April 2021

The CRD reserves the right to extend the Closing Time at its sole discretion.

Proposals must not be sent by fax.

This is a Request for Proposal and not a tender call.

Inquiries

All inquiries related to this RFP, including whether or not the Contract has been awarded, should be directed in writing to the person named below (the “CRD Representative”). Information obtained from any person or source other than the CRD Representative may not be relied upon.

Name:              Marc Solomon

Address:         490 Atkins Avenue Victoria BC V9B 2Z8

Fax:                  250-478-5416

Telephone:      250-360-3354

Email:              msolomon@crd.bc.ca 

Inquiries should be made no less than seven (7) days prior to Closing Time. The CRD reserves the right not to respond to inquiries made less than seven (7) days prior to Closing Time. Inquiries and responses will be recorded and may be distributed to all Proponents at the discretion of the CRD.

Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative. If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum to the Proponents. No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.

Information Meeting

A mandatory information meeting will be hosted by the CRD Representative to discuss the CRD’s requirements under this RFP. At the time of issuance of this RFP a meeting has been scheduled as follows:

Date:            Thursday, March 25, 2021

Time:           1 pm

Location:     Elk/Beaver Lake Regional Park, Hamsterly Beach

                     693 Brookleigh Road, Victoria BC

Phone:        250-360-3354

Addenda

If the CRD determines that an amendment is required to this RFP, the CRD will issue a written addendum and it will be posted to BC Bid and CRD websites. The addendum(s) will be incorporated into and become a part of this RFP. Failure to acknowledge and address all addenda in a Proposal may render the Proposal invalid. It is the sole responsibility of the Respondents to check BC Bid and the CRD websites for addendum(s) prior to submittal.