INSTRUCTIONS TO PROPONENTS
The Capital Regional District (“CRD”) invites detailed proposals from consultants (the
"Proponents") in strict accordance with these Proposal Documents (CRD, RFP No. 2024-976).
The proposals will be evaluated for the selection of a consultant with the intent to negotiate to
enter into a contract (the “Contract”) to provide the services described in Appendix “A”.
The Capital Regional District (CRD), hereinafter referred to as the "CRD”, invites Proposals for
the undertaking a Master Plan study of the Port Renfrew area specific to water and sewer
The CRD reserves the right to award in whole or in part. Proponents may be awarded additional
follow-on work without a further competition.
A Contract will not necessarily result from this Request for Proposal (“RFP”).
Closing Time and Date for Submission of Proposals
The CRD will accept either a hard copy or an electronic submission.
The CRD will accept three (3) copies of each proposal and one (1) USB, in accordance with the
instructions contained herein, at the following specific physical location:
Attention Shari McCreesh, Purchaser
Integrated Water Services
Address Capital Regional District
479 Island Highway
Victoria BC V9B 1H7
Ph: 250-474-9674
Submit a PDF copy of your Technical Proposal and Financial Proposal (in two separate files),
in accordance to the instructions contained herein, to the following email address:
Address: PurchasingIWS@crd.bc.ca
Delays caused by any computer related issues will not be grounds for an extension of the Closing Time. Proposals received electronically with a time stamp after the Closing Time will not be considered.
On or before the following date and time (the “Closing Time”):
Time: 2:00 P.M. [local time]
• The CRD reserves the right to extend the Closing Time at its sole discretion.
• Proposals must not be sent by fax.
This is a Request for Proposal and not a tender call.
Each Proponent will ensure it provides its correct name, address, email address and telephone
number to the CRD at the time the Proponent receives a set of Proposal Documents.
• Please use and reference the above RFP number on all correspondence.
• Proponents are advised to read and respond appropriately to all sections of the RFP.
• Incomplete proposals may be rejected at the sole discretion of the CRD.
All inquiries related to this RFP, including whether or not the Contract has been awarded, should
be directed in writing to the person named below (the “CRD Representative”). Information
obtained from any person or source other than the CRD Representative may not be relied upon.
Name: Shari McCreesh, Purchaser
Address: 479 Island Highway Victoria BC V9B 1H7
Telephone: 250-474-9674
Email: PurchasingIWS@crd.bc.ca
Inquiries should be made no less than seven (7) calendar days prior to Closing Time. The CRD
reserves the right not to respond to inquiries made less than seven (7) calendar days prior to
Closing Time. Inquiries and responses will be recorded and may be distributed to all Proponents
at the discretion of the CRD.
Proponents finding discrepancies or omissions in the Contract or RFP, or having doubts as to the meaning or intent of any provision, should immediately notify the CRD Representative. If the CRD determines that an amendment is required to this RFP, the CRD Representative will issue a written addendum to the Proponents. No oral conversation will affect or modify the terms of this RFP or may be relied upon by any Proponent.
An information meeting is not applicable and so will not be hosted by the CRD Representative
to discuss the CRD’s requirements under this RFP.